Berkshire Sound Hire

& Events

By Flyer5k

BERKSHIRE SOUND HIRE TERMS AND CONDITIONS OF HIRE

DAY RATE CHARGED IS PER 24 HOUR HIRE (EXAMPLE. 00.00 SAT - 23.59 SAT  / 14.00 MON - 13.59 TUES)

ALL PRICES ON THIS SITE ARE BASED ON HIRES WITHIN BERKSHIRE THAT ARE WITHIN 20 MILES DISTANCE OF RG4 POSTCODE. INCLUDING BUT NOT LIMITED TO MOST AREAS IN SLOUGH, BRACKNELL, MAIDENHEAD, WOKINGHAM, WINDSOR, SANDHURST, CROWTHORNE, TWYFORD, *WEST BERKSHIRE : NEWBURY, THATCHAM, HUNGERFORD, LAMBOURN WITHIN 20 MILES RADIUS OF READING RG4 POSTCODE  (*Additional Surcharge will be charged for locations outside of the 20 mile radius charged at £15 each way for up-to a further 10 miles, then £15 per 10 miles there after each way minimum £15 mileage surcharge 

. MINIMUM HIRE ORDER IS £100

SET UP

ALL HIRES ARE DELIVERED AND SET UP AND THEN COLLECTED AT THE END OF HIRE BY A TRAINED SOUND ENGINEER

OUR SYSTEMS ARE SET UP AND TESTED BY OUR ENGINEERS AND SHOWN WORKING BEFORE WE LEAVE THE PREMISES OF EVENT, A SIGNATURE IS REQUIRED ON DELIVERY OF EQUIPMENT FROM THE CUSTOMER (OR FROM CUSTOMER / VENUE REPRESENTATIVE IF CUSTOMER IS NOT AVAILABLE TO SIGN) IF A CUSTOMER NEEDS ASSISTANT IN WORKING THE SYSTEM DURING AN EVENT ONCE WE HAVE LEFT, A MINIMUM £80 CALL OUT FEE WILL BE CHARGED, A PAYMENT WILL BE BILLED IMMEDIATELY AND CHARGED TO CUSTOMER BEFORE ENGINEER CALLS OUT, IF STILL UNPAID AT THE END OF THE BOOKING THIS CHARGE WILL BE TAKEN OUT OF HIRE REFUNDABLE DEPOSIT.

IF WE A RE CALLED OUT TO EVENT AFTER WE HAVE SET UP AND SHOWN EVERYTHING IN FULL WORKING CONDITION AND GET THERE AND EVERYTHING WORKS THIS CHARGE STILL APPLIES, PLEASE ENSURE A CAPABILE PERSON IS ABLE TO OPERATE THE EQUIPTMENT

*SOUND ENGINEERS AND DJs THROUGHOUT THE DURATION OF YOUR HIRE IS CHARGED ADDITIONALLY 

INDOOR HIRE 

ALL EQUIPMENT HIRED AND KEPT OVERNIGHT BY HIRER MUST BE LOCKED IN A SECURE ROOM 

OUTSIDE HIRE

FOR ALL EQUIPMENT HIRED FOR OUTDOOR USE HIRER SHOULD PROVIDE SHELTER TO PROTECT THE EQUIPTMENT IN THE CASE OF RAIN OR HIGH WINDS SO THAT EQUIPTMENT IS PROTECTED, ELECTRICAL EQUIPTMENT SHOULD NOT BE USED IN HEAVY RAIN AND SHOULD BE COVERED ADEQUATELY WITH WATERPROOF COVERING IF IT HAS BEEN ASK TO BE SET UP OR IS HIRED TO BE BE USED UNCOVERED. AND MUST BE TAKEN INSIDE OVERNIGHT BY HIRER AND MUST BE LOCKED IN A SECURE ROOM 

EXTENSION CABLES 

IP54 ARE SPLASH PROOF 

IP66 ARE WEATHER PROOF 

WE DO NOT RECCOMMEND USING EXTENSION LEADS FOR LONG OPERIODS OF TIME IN WET WEATHER ALL EXTENSION REELS MUST BE FULLY UNWOUND WHEN USING EVEN IF YOU ARE ONLY USING A PARTIAL LENGTH OF THE CORD TO PREVENT COILING & OVERHEATING HAZZARD THAT CAN BE A DANGER TO EQUIPTMENT AND USER

GAZEBO HIRE

IT IS RECOMMENDED WHEN USING POP UP GAZEBOS TO SECURE SAFELY TO THE GROUND, WE RECOMEND HIRING 2 x 13KG GAZEBO WEIGHTS PER EACH GAZEBO LEG TO WEIGHT DOWN THE GAZEBO, ON HARD FLOOR SUCH AS CONCRETE AND ALSO ON GRASS AREAS. OUR CAST IRON GAZEBO WEIGHTS WEIGH 12.5- 13KG EACH AND ARE RECOMMENDED ON ALL HIRES RATHER THAN THE STANDARD SMALL PINS SUPPLIED WITH THE GAZEBO AS THE STANDARD PINS DO NOT GRIP THE GROUND SECURLY AND DO NONT WORK ON HARD SURFACES. BY USING CAST IRON WEIGHTS ON EACH LEG  2 WEIGHTS WILL OVER LAP EACH OTHER WHEN INSTALLED CORRECTLY TO PREVENT GAZEBO FROM SLIDING AND LIFTING UP IN ADVERSE WEATHER CONDITIONS, WHICH CAN HELP PROTECT YOU AND YOUR GUESTS AND ALSO PROTECT YOUR REFUNDABLE DEPOSIT WHICH COULD BE HELD AGAINST LATE RETURNS AND DAMAGE  

STAGE HIRE, DANCE FLOOR & PA HIRE

Disclaimer

Any Person hiring the stage/'s or / and Dance floors does so at there own risk, and should take due care in getting on and off the stage / Dance floor and by not loitering around the edge of the platforms. We advise anyone hiring the stage to have adequate insurance if it is being used in a public space and Flyer5k t/a Berkshire Sound Hire will not be held responsible for any injures or claims made in relation to any misuse or accidents whilst the stage is in your hire.

Prices are quoted for hires on ground floor level *Extra surcharge of £80 will be added for P.A. stage and floor hires on building levels above ground floor or in basements, or if we arrive at venue where this has not been disclosed to us prior to confirming the booking.

A REFUNDABLE STAGE HIRE DEPOSIT MAYBE REQUESTED AT DISCRETION OF BERKSHIRE SOUND HIRE.

STAGE SET UP FEE £80 ON ALL HIRES (OUR FREE  SET UP ON HIRES IS FOR PA & FURNITURE EXCLUDED ON STAGE HIRES)

STAGE  CAN BE SLIPPERY WHEN WET , THE HIRER IS RESPONSIBLE TO KEEP STAGE ARE A DRY AND HAZZARD FREE AND IS FULLY LIABILE FOR ANY ACCIDENTS IF OCCURRED ON STAGE. WHEN HIRING A 2FT HIGH OR HIGHER STAGE WE RECCOMMEND FOR YOOUR SAFETY YOU HIRE STAGE RAILS AND STEPS AND WHILST ENTERING AND LEAVING THE STAGE  YOU USE STEPS AND RAILS WHEN PROVIDED

PAYMENTS / REFUNDABLE DEPOSITS

HOLDING DEPOSITS ARE REQUIRED ON ALL DRY HIRE BOOKINGS UNLESS OTHERWISE STATED

Please Note 

WE WILL NOT BE ACCEPTING REFUNDABLE DEPOSITS ANYMORE BY PAYPAL PLEASE DO NOT PAY THIS BY PAYPAL

ALL PAYMENTS & REFUNDABLE DEPOSITS MUST BE MADE VIA BANK TRANSFER AND ALL REFUNDABLE DEPOSITS AS OF 6TH APRIL 2022 AND EXISTING DEPOSITS WILL BE REFUNDED VIA FAST BANK TRANSFER, UPON RETURN / COLLECTION OF EQUIPMENT FULL WORKING CONDITION). 

THESE DEPOSITS WILL NOT BE REFUNDED IF THERE IS DAMAGE TO THE EQUIPMENT. ANY FURTHER FEES (IF ANY) TO COVER LOSS OR DAMAGE OF EQUIPMENT WILL BE REQUESTED AND TO BE PAID IN FULL WITHIN 30 DAYS OF THE ORIGINAL HIRE DATE, FAILURE TO DO SO WILL RESULT IN FURTHER PROCEEDINGS AGAINST THE HIRER.

ONCE WE HAVE SET UP EQUIPTMENT SHOWN EQUIPTMENT IN FULL WORKING ORDER TO HIRER OR VENUE REPRESENTIVE WHO HAS SIGNED ON BEHALF OF HIRER AND LEFT THE PREMISIES, ALL RESPOSIBILITY LIES WITH THE HIRER TO TAKE CARE OF EQUIPTMENT, ANY DAMAGE , OR EQUIPTMENT WHAT STOPS WORKING IS RESPOSIBILITY OF HIRER

INTERNATIONAL PAYMENTS

IF PAYING FROM AN INTERNATIONAL BANK ACCOUNT PLEASE REQUEST OUR IBAN (International Bank Account Number).

ALL INTERNATIONAL FEES ARE THE RESPONSIBILTY OF THE HIRER AND ANY CHARGES THAT OCCUR BOTH WAYS FOR PAYMENTS IN & OUT GOING TO REFUND HOLDING DEPOSIT IF OCCURED WILL BE DEDUCTED FROM REFUNDABLE DEPOSIT

LATE RETURNS

IF WE COME TO COLLECT EQUIPMENT AT ARRANGED TIMES AND NO ONE IS AVAILABLE OR WE CANNOT ACCESS  THE PREMISES TO COLLECT THE EQUIPMENT AND HAVE TO WAIT MORE THAN 30 MINUTES AFTER THE ARRANGED COLLECTION TIME TO COLLECT THE EQUIPTMENT , YOU WILL BE CHARGED ANOTHER DAYS HIRE FEE (WITH A MINIMUM CHARGE OF £60 WHERE WE HAVE TO COME BACK OUT AGAIN AT A LATER TOME / DATE TO COLLECT) OTHERWISE ANOTHER DAYS HIRE FEE PER EACH ADDITIONAL 24 HOURS AFTER THE CONTRACTED HIRE DURATION. AFTER STILL NOT RECEIVING ITEMS BACK AFTER 2 DAYS, WE WILL INVOICE/BILL YOU FOR AN ADDITIONAL 2 DAY HIRE THEN BILL YOU IN FULL FOR THE REPLACEMENT COST OF THE EQUIPMENT WHICH WE WILL NOW DEEM AS MISSING.

AFTER 48 HOURS WE WILL TERMINATE THE HIRE AND THERSE COSTS WILL INITIALLY BE TAKEN OUT OF REFUNDABLE DEPOSIT IF THE HIRER HAS NOT CALLED AND SETTLED BEFOREHAND, MEANING YOUR REFUNDABLE DEPOSITS WILL BE HELD UNTIL THESE EXTRA FEES ARE PAID, AND ANY ADDITIONAL COSTS THAT EXCEEDS THE REFUNDABLE DEPOSIT AMOUNT WILL BE BILLED TO YOU AND NEED TO BE SETTLED IMMEDIATELY, AFTER 2 DAYS OF US SENDING YOU THE INVOICE FOR ADDITIONAL HIRE FEE  / NOTICE OF THE REPLACEMENT CHARGES AND ADDITIONAL FEES, IF STILL NOT SETTLED, THIS FAILURE TO PAY WITHIN GIVEN TIME FRAME WILL RESULT IN FURTHER PROCEEDINGS BEING MADE AGAINST THE HIRER WHERE FAILURE FOR US TO COLLECT OUR COSTS.

PLEASE ENSURE TO LET US KNOW IN ADVANCE IF TIMES CHANGE SO WE CAN DISCUSS COLLECTING ARRANGMENT

HOLDING DEPOSITS ARE REFUNDABLE AFTER THE END OF THE BOOKING USUALLY WITHIN 24 HOURS OF RECEIVING YOUR BANK DETAILS, THESE DEPOSITS ARE RETURNED BY SAME PAYMENT METHOD CUSTOMER USED AT TIME OF ORIGINAL BOOKING, REFUNDABLE HOLDING DEPOSIT PAYMENTS WILL USUALLY APPEAR IN YOUR ACCOUNT IMMEDIATELY OR WITHIN A COUPLE OF HOURS ALTHOUGH SOMETIMES CAN TAKE UP TO 24 HOURS

HOWEVER (IF ANY) REFUNDABLE HOLDING DEPOSIT PAYMENTS ARE MADE BY CREDIT CARD AND DEBIT CARD CAN TAKE UP TO A MAXIMUM OF 30 WORKING DAYS TO RE-APPEAR ON YOUR CARD STATEMENT, THIS IS IN EXTREMELY RARE CIRCUMSTANCES AND DEPENDS ON CARD ISSUER / BANK PROCESSING TIME. TO PAY DEPOSIT BY CARD THIS WILL NEED TO BE AUTHORIZED BY BERKSHIRE SOUND HIRE BEFOREHAND AND MAY INCUR AN ADMIN FEE OF UP TO 4%. WE RE NOT CURRENTLY ACCEPTING PAYPAL FOR REFUNDABLE DEPOSITS BUT IN THE CASE OF IT BEING PAID THIS WAY WITHOUT AUTHORIZATION PLEASE NOTE APPLICABLE CHARGE: PLEASE DO NOT USE THE PAY NOW LINK ON REFUNDABLE DEPOSIT IF YOU RECEIVE A PAYPAL INVOICE

PLEASE ENSURE YOU HAVE TAKEN IN CONSIDERATION THE RELEVANT REFUNDABLE HOLDING DEPOSIT BEFORE BOOKING THIS WILL NEED TO BE PAID BY BANK TRANSFER DIRECTLY TO OURSELVES NO LATER THAN 48 HOURS BEFORE THE DATE OF YOUR HIRE EVENT

BOOKINGS ARE ONLY FULLY CONFIRMED ONCE DEPOSIT IS PAID & TOTAL HIRE FEE FULL PAYMENT HAS BEEN MADE.

FOR BIG RIG HIRES THERE WILL BE A COMPULSORY HIGHER RATE HOLDING DEPOSIT OF £2000 OR MANDATORY SOUND ENGINEER DAILY CHARGE MUST BE ADDED TO THE BOOKING

PIONEER DJM800/900 MIXERS, CDJ 900/2000 HIRE DEPOSITS HAVE A COMPULSORY MINIMUM REFUNDABLE SECURITY HOLDING DEPOSIT OF £500-£1200 PER DECK. THESE DEPOSITS WILL NOT BE REFUNDED IF THERE IS DAMAGE TO THE EQUIPMENT. ANY FURTHER FEES (IF ANY) TO COVER LOSS OR DAMAGE OF EQUIPMENT WILL BE REQUESTED AND TO BE PAID IN FULL WITHIN 30 DAYS OF THE ORIGINAL HIRE DATE, FAILURE TO DO SO WILL RESULT IN FURTHER PROCEEDINGS AGAINST THE HIRER.

LOST & BROKEN EQUIPTMENT & REPLACEMENT COSTS TO HIRER

XLR CABLES UP TO 10m £15 each

IEC MAINS CABLES 10m (KETTLE LEADS) STANDARD £5 up to 3m / 10m £15 Each

AUX CABLES £10 Each

LIGHTNING AUX ADAPTERS £5 Each

Equipment replacement will be quoted at current replacement cost at time

CLEANING FEE COSTS TO HIRER (DIRTY EQUIPTMENT COLLECTED)

A £15 minimum charge to cover the cleaning of equipment come back dirty i.e. spillages, dirt, etc. on equipment, equipment casing or protective covers, cleaning charges will be worked out per hour of domestic cleaning fees or charge to service the equipment if needs to have a full service then charge will be billed to customer, initial charge will be deducted from hirers refundable deposit

CANCELLATIONS

HIRE PAYMENTS WILL NOT BE REFUNDED IN ANY CIRCUMSTANCES FOR ANY BOOKINGS CANCELLED BY THE BOOKING PARTY, HOWEVER IF YOU HAVE THE PAID REFUNDBLE HOLDING DEPOSIT THIS WILL BE RE-IMBURSED

POSTPONED BOOKINGS

IF YOU NEED TO CHANGE THE DATE OF YOUR EVENT PLEASE CONTACT US A MINIMUM OF 30 DAYS BEFORE THE EVENT TO SEE IF WE CAN DO A CHANGE OF DATE FOR YOU, DATE CHANGES WITHIN 30 DAYS PRIOR OF THE SCHEDULED EVENT DATE WILL MEAN LOSS OF ORIGINAL HIRE FEE AND A NEW PAYMENT WILL BE REQUIRED AGAIN IN FULL FOR ANY NEW DATE, WE DO NOT ACCEPT RESPONSIBILITY FOR EVENTS CANCELLED OR POSTPONED DUE TO FORCES OF NATURE OR ACTS OF GOD, IN THEESE CIRCUMSTANCES, A NEW BOOKING WILL OCCUR A NEW HIRE FEE, THIS IS FINAL

DOWN PAYMENTS ON BOOKINGS (PAYMENTS BY INSTALMENTS)

CUSTOMER ID MUST BE SHOWN AT TIME OF BOOKING TO VALIDATE YOUR IDENTITY AND MAYBE SCANNED FOR OUR RECORDS AND MAY BE KEPT UNTIL THE END OF THE HIRE PERIOD WHERE THIS INFORMATION WILL BE DESTROYED UPON RETURN OF EQUIPMENT IN FULLY WORKING CONDITION INCLUDING IN THE EVENT OF OUT HIRES AND UNMANNED DRY HIRES

SOUND ENGINEER/ TECHNICIANS

if a sound engineer is required to stay and operate the equipotent for you we charge additional fee 

starting from £40 per hour (minimum 2 hours charge) weekend hourly rate (subject to availability) weekend (All Day Friday - All Day Sunday)

 £30 per hour (minimum 2 hours charge) weekly hourly rate (subject to availability) weekdays (All Day Monday - All Day Thursday)

LED GLOW FURNITURE & RECHARGABLE LED PAR LIGHTS

INSTRUCTIONS FOR USE OF LOUDSPEAKERS / MIXERS

SPEAKER POWER-UP AND SHUT DOWN PROCEDURE

(ACTIVE POWERED SPEAKERS)

SPEAKER POWER UP / POWER DOWN INSTRUCTIONS FOR ACTIVE SPEAKERS AND MIXERS

TURN ALL THE VOLUME / GAIN INPUTS LEVEL FULLY COUNTER CLOCK-WISE OR RIGHT DOWN TO 0

SET DESIRED SWITCH APPLICABLE TO LINE / MIC FOR THE CORRECT ITEM YOU ARE PLUGGING INTO IT, 

IF A MIXER CD PLAYER / IPAD /PHONE / LAPTOP OR MUSICAL INSTRUMENT IS BEING CONNECTED SELECT LINE

IF A MICROPHONE IS BEING USED WHERE APPLICABLE SELECT MIC

SET EQUALISER BASS. MID / TREBBLE CONTROLS MIDWAY IN THE CENTRE 

PLUG IN POWER CABLE AND POWER UP BY CONNECTING TO AC WALL OUTLET

USE A XLR 3 PIN CABLE FROM MIXER AND PLUG INTO THE LINE INPUT ON THE LOUDSPEAKERS 

ENSURE THE VOLUMES AND CONTROLS ON LOUDSPEAKERS ARE SET INITIALLY AT 0

CONNECT AN IEC MAINS CABLE TO THE SPEAKER 

NOW SWITCH ON THE SPEAKERS USING THE POWER SWITCH USUALLY LOCATED ON THE BACK OF THE UNIT

 Always ensure that the speaker system is the last thing you power-up, and the first thing to turn off when operating your complete PA system. If speaker systems are daisy chained (linked) together always turn off the last system in the chain first. Power “on” is indicated by the illumination of the light / logo on the front of the enclosure and the power “on” LED on the back.

STAGE HIRE, DANCE FLOOR & PA HIRE

Disclaimer

Any Person hiring the stage/'s or / and Dance floors does so at there own risk, and should take due care in getting on and off the stage / Dance floor and by not loitering around the edge of the platforms. We advise anyone hiring the stage to have adequate insurance if it is being used in a public space and Flyer5k t/a Berkshire Sound Hire will not be held responsible for any injures or claims made in relation to any misuse or accidents whilst the stage is in your hire.

Prices are quoted for hires on ground floor level *Extra surcharge may occur for P.A. stage and floor hires on building levels above ground floor or in basements that has not been disclosed to us prior to confirming the booking.

A REFUNDABLE STAGE HIRE DEPOSIT MAYBE REQUESTED AT DISCRETION OF BERKSHIRE SOUND HIRE.

STAGE SET UP FEE £80 (MINIMUM) ON ALL HIRES (OUR FREE  SET UP ON HIRES OVER £499 IS EXCLUDED ON DANCEFLOOR & STAGE HIRES A MINIMUM OF £60 FEE IS ADDED FOR DANCEFLOOR & STAGE HIRES / £180 FOR LARGE STAGE HIRES)

ANY STAGE / DANCEFLOOR HIRES NOT ON GROUND FLOOR WILL INCUR A EXTRA FEE, A MINIMUM £80 CHARGE WILL BE  BILLED TO CUSTOMER

BERKSHIRE SOUND HIRE IS A TRADING NAME OF FLYER5K BUSINESSES 

BACK 

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